How to Organise a Business Trip Abroad


Business trips are planned to bring new experiences and opportunities for your business. Promoting an international corporate trip is a strategy capable of adding enormous value to the company and representing a great step in the career of the employees involved as well.

However, business travel involves a lot of care, especially when travelling to another country. These strategies are made to avoid unforeseen events and even optimize time and money on corporate travel.

You need to deal with a series of protocols that need to be followed, especially when you are travelling abroad in a group.

For this reason, it’s always important to think in advance and plan it right to make this experience more enjoyable and productive. But don’t you know how to plan a business trip in a practical and safe way? Here are some factors to be considered before even having your luggage packed and your passport in your hands.

Plan it in Advance

By including business trips in their budgets, companies have well-defined goals and expect to meet them to have the desired return. Growing companies with the right financial support, working with the best be spoken solutions, will flourish and carry out planning with quality and in advance.

By adopting some measures, it is possible to save on expenses, foresee possible failures and act in time to ensure the necessary conditions for the team to fulfil its mission.

Think in detail about priorities such as the travel expenses. For example, as flight tickets are often the most expensive item on any trip, the sooner you can buy them, the better.

Travel business planning is quite like planning a holiday in this aspect. To get the best deals, the secret is to look for alternative times, such as at dawn, on specific days of the week, and even evaluate the possibility of extending the trip for one or more days.

Think about the Itinerary

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In business trips, optimising time and money is one of the most important steps to be arranged.

Keep in mind that, when planning the route and itinerary, it is necessary to consider the goals of the company, the expectations regarding the desired results, the commitments of the travellers and the time available.

An organised schedule which activities provided for each day of the trip will make life easier for employers.

Checklist for Documents 

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Drawing up a checklist of the documents that will be needed for a business trip abroad is an excellent way to prevent any documentation from being forgotten.

By doing this in advance, the company will be aware if it is necessary to withdraw or renew any personal documents and will be able to act in advance.

Therefore, it is necessary to assess in advance whether the place where the employees of a company will travel requires the presentation of a visa.

Another possible requirement to enter certain countries is the international vaccination certificate, with proof of some specific vaccines. Especially now when frontiers are opening for travellers, some restrictions related to COVID-19 should be respected to avoid extra problems.

Prepare Your Staff

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A well-prepared team can deal with different situations and develop the best strategies.

Outside of reaching goals, the international corporate trips will put those involved in contact with a different culture, language, and routine.

Your business can even promote foreign language training, reinforcing specific terms that can be used in specific areas. Presenting information about the customs of the destination will also help in the adaptation of employees and staff involved in the business trip.

Simone Ribeiro
Hi! I'm Simone, a citizen of Britain, where I live for over a decade, and of Brazil, where I was born. Midlands Traveller is where I combine my passion for travelling, business and an Eco-friendly lifestyle.